Award of diploma and graduation

VI. Award of diploma and graduation

§ 29

1. The diploma thesis shall be prepared by a student under the supervision of a thesis supervisor authorised by the dean. In the case of second-cycle study and long-cycle Master’s study, the diploma thesis shall be prepared under the supervision of a person who holds at least the doctoral degree. 
2. The diploma thesis shall be an independent elaboration on a research or practical topic or a technical achievement, reflecting a student’s general knowledge and skills related to his or her field of study, level of study and educational profile, as well as testifying the acquired analytical and critical thinking skills. In particular, the diploma thesis may be a written paper, a published article, project work, as well as a construction or technological work. 
3. Out of his or her initiative, a student may propose the topic of his or her diploma thesis relevant to his or her academic and professional interests and to the study programme followed. 
4. The diploma thesis may be a result of teamwork provided that the contribution of each team member is specified in detail. 
5. The diploma thesis shall be presented in the form of a hard copy together with its digital version. The diploma thesis must include the title, an abstract and a list of keywords in Polish and in English, and if a student applies for a copy of the diploma translated into a foreign language other than English, the thesis must also include the title, an abstract and a list of keywords in the relevant language. 
6. At the student’s request, approved by the diploma thesis supervisor, the dean may give consent for the thesis to be written in a language other than the language of instruction. Such a diploma thesis shall include the title, an abstract and a list of keywords in Polish, in English, and in the language of the thesis if it is other than the above mentioned languages.  
7. The diploma thesis may be a part of a research programme conducted either by the University or by a student research group; it may also be prepared in cooperation with an external entity.

§ 30

1. A student shall be required to submit his or her diploma thesis, approved by the thesis supervisor, no later than three weeks before the end of the semester in the case of a Bachelor’s (inżynier and licencjat) thesis, and until the last day prior to the beginning of the registration period in the case of a Master’s (magister) thesis. 
2. At the request of the thesis supervisor or at the request of the student, the dean may extend the deadline for the submission of the diploma thesis, but this shall not exceed a period of three months from the deadlines set in section 1 above. 
3. Provisions of §33 section 1 point 3 of the Regulations shall apply to a student who fails to submit the diploma thesis by the specified deadline. 
4. The dean shall appoint a reviewer of the thesis from among persons authorised to supervise diploma theses. 
5. The thesis supervisor and reviewer shall draw up opinions on the thesis, including proposed grades. Both opinions shall be made available to the student no later than three days before the date of the diploma examination. 
6. The confidentiality rules for diploma theses the subject of which constitutes a legally protected secret shall be laid down in the University’s internal legal regulations. 
7. In the case of a prolonged absence of a diploma thesis supervisor, which may affect the timely submission of the thesis, at the student’s written request, after consultation with the head of the unit in which the thesis is prepared, the dean shall appoint a person who shall, on a temporary basis, take over the duties of the thesis supervisor.

§ 31

1. The decision to admit a student to the diploma examination shall be taken by the dean. Admission to the diploma examination requires that: 
   1. the student has satisfied the requirements laid down in the study programme, 
   2. the student has submitted a diploma thesis approved by the thesis supervisor, 
   3. the thesis supervisor has stated that the thesis is the student’s own work, having regard to the results of the plagiarism check report. 
2. Before taking the diploma examination, the student shall settle all the due obligations towards the University. 
3. The diploma examination should be held no later than within 30 working days following the date of admission thereto, excluding class-free days. The setting of the date for the examination and notification of the student thereof shall take place no later than three days before the examination. 
4. The diploma examination shall be taken before a board appointed by the dean and composed of at least four members, including: the chairperson of the board, the supervisor of the diploma thesis, the thesis reviewer, and an academic teacher representing the specialisation or field of study of the student taking the examination. The diploma examination board may not be chaired by the thesis supervisor. In special cases, the dean may appoint a person to act as the substitute for the supervisor or reviewer of the diploma thesis. 
5. At the request of the student or the thesis supervisor, an appointed academic teacher or a student appointed by the faculty-level student self-government body may participate as observers in the examination. 
6. The diploma examination shall be an oral examination. Only members of the diploma examination board shall have the right to ask questions during the examination. 
7. The diploma examination shall be conducted in the language of instruction. At the student’s request, the dean may give consent for the diploma examination to be conducted in a language other than the language of instruction. 
8. The diploma examination board shall determine the grade for the diploma thesis, having regard to the grades proposed by the thesis supervisor and the reviewer. If the diploma thesis is awarded an unsatisfactory grade, it shall be deemed not to have been submitted. 
9. On successful completion of the diploma examination, the board shall determine: 
   1. the grade for the diploma examination, 
   2. the final grade for the course of study to be given in accordance with §32 section 2 and the final result of the course of study in accordance with §32 section 3. 
10. At the request of the diploma examination board, the dean may apply to the Rector to distinguish the graduate who graduated with an excellent result. The form of distinguishing graduates shall be determined by the Rector. 
11. If, for duly justified reasons, a student fails to take the diploma examination on a specified date, the dean shall set another date for the examination. 
12. If a student fails the diploma examination, or, for no justifiable reason, fails to take the diploma examination on the appointed day, the dean shall set another date for the examination, which shall be deemed final. The second examination should take place after one month has elapsed but no later than within three months following the first examination date. In justified cases, at the request of the student and upon the consent of the dean, the second examination may be held earlier. 
13. If a student fails the diploma examination on the second date, provisions of §33 section 1 point 3 of the Regulations shall apply.

§ 32

1. Having passed the diploma examination, a graduate shall obtain a higher education diploma. 
2. The final numerical result shall be calculated up to two decimal points and shall be equal to the sum of: 
   1. 0.6 of the weighted average of all overall grades for courses, with weightings proportional to the number of credit points allocated to each course, 
   2. 0.3 of the grade for the diploma thesis, 
   3. 0.1 of the grade for the diploma examination. 
3. The final grade for the course of study shall be based on the final numerical result and determined in accordance with the following rule: 
   1. 4.70 and above – excellent,  
   2. between 4.40 and 4.69 – very good, 
   3. between 4.10 and 4.39 – above good, 
   4. between 3.80 and 4.09 – good, 
   5. between 3.50 and 3.79 – fairly good, 
   6. up to 3.49 – satisfactory. 
4. Within 30 days of the completion of studies, the University shall award the graduate with the higher education diploma and the diploma supplement, as well as two copies thereof, including, at the graduate’s request, their copies in translation into a foreign language. 
5. At the graduate’s request, submitted within 30 days prior to the submission of the diploma thesis, the University shall issue: 
   1. an additional copy of the diploma translated into one of the following languages: English, French, Spanish, German or Russian, 
   2. an additional copy of the diploma supplement translated into English. 
6. The documents referred to in sections 4 and 5 shall be issued free of charge subject to § 40 section 3, following the student’s submission of his or her current photographs if required. The photographs shall be submitted by the student with the diploma thesis. 
7. The faculty may organise a special graduation ceremony at which higher education diplomas shall be presented by the dean.