Study regulations and student registration
Article index
- Introduction
- General provisions
- Organisation of studies
- Admission to study
- Resumption of study
- Study regulations and student registration
- Award of diploma and graduation
V. Study regulations and student registration
§ 16
- Types of classes which may be provided within a course shall include: lectures, tutorials, project and laboratory classes, and seminars.
- Course credit shall be based on verification of the learning outcomes achieved by a student as a result of participating in all the classes conducted within a given course.
- A course pursued in a given semester in the form of classes of various types shall be awarded a final grade in accordance with the course regulations.
- Course credit shall be given by the course leader who shall also enter the grade into the documentation of the course of study in the IT system. The course leader may be replaced by an academic teacher authorised by the dean.
- Course credit shall mean assignment of a relevant number of credits specified in the study programme.
§ 17
- An examination shall verify the learning outcomes achieved by a student within the scope defined by the syllabus for a given course. An examination shall be conducted by the course leader, who may be replaced by an academic teacher authorised by the dean.
- Except for the examination, verification of the learning outcomes achieved by a student shall take place before the end of classes in the semester. In justified cases, the dean may set another date for verification of learning outcomes achievement.
- A person subject to verification of learning outcomes achievement shall, upon request, present an identity document or a student ID card.
- At all dates of examinations and tests, identical rules shall apply to verification of learning outcomes achievement and grade determination.
- Verification of learning outcomes achievement shall be done in the language of instruction. In justified cases, the dean may grant permission for the student to complete some courses in a language other than the language of instruction.
- A student shall have a right to take an examination on one of the three examination dates set within examination periods or outside of examination periods. The student may take the examination at other times, if provided for in the course regulations.
- In the case of a course that is pursued both in the winter semester and the summer semester, a student pursuing the course in the winter semester may take the examination on one of the two examination dates set for the winter examination period, and if the student did not pursue the course in the summer semester, the student may take the examination in the autumn examination period.
- The timing of the examination may not interfere with other classes attended by the student.
- Regulations governing the conduct of examinations in foreign languages shall be defined by the University’s internal legal regulations.
- The dean or course leader may recognize the learning outcomes achieved by the student as a result of completing other study programmes or through participation in research, development and implementation work, a research camp, work in student research, artistic and sports groups, national and international educational programmes or student internship, as the achieved learning outcomes of a given course, and may fully or partly exempt the student from participation in the classes of this course.
- At the request of a student with a disability, the dean may change the method for verification of the achieved learning outcomes to adapt it to the type of the student’s disability
§ 18
- The following grades and their verbal descriptors shall be used to determine the level of learning outcomes achievement for a given course:
- 5.0 – five or very good,
- 4.5 – four and a half or above good,
- 4.0 – four or good,
- 3.5 – three and a half or fairly good,
- 3.0 – three or satisfactory,
- 2.0 – two or fail.
- A fail grade (2.0) shall be equivalent to non-completion of a course by a student.
- Some courses specified in the study programme may be graded in a descriptive way as passed or failed.
- The weighted average of grades shall be determined on the basis of all numerical grades awarded since the commencement of study (cumulative average) or within a given study stage (stage average), where the weight shall be the numbers of credits assigned to each course for which a grade has been awarded.
- A range of courses other than that laid down in section 4 may be taken into account when calculating the weighted average of grades, depending on its specific applications defined by separate regulations.
§ 19
- The course tutor shall provide students with the results from the verification of learning outcomes achievement immediately after the award of the grade but no later than 2 days prior to the date of the next examination or test.
- The course tutor shall ensure that the student has access to view his or her marked written papers until the end of a given academic year.
- The course leader shall enter the final grades for the course into the documentation of the course of study in the University IT system by the deadline specified by the dean. Failure to enter the final grade for the course shall be equivalent to entering the grade 2.0 or fail.
- If during the verification of learning outcomes achievement, it is established that the student works with external assistance or uses materials or devices unauthorised by the course regulations, the student shall be awarded a fail grade and shall lose the right to pass the course being currently pursued.
§ 20
- Within four days of the date on which the results from the verification of learning outcomes achievement for a given course are communicated, a student raising objections to the correctness of the conduct of the verification procedure may submit to the dean a substantiated request for verification of learning outcomes achievement before a board.
- The dean may order a verification of learning outcomes achievement before a board on his or her own initiative.
- The verification of learning outcomes achievement before a board should take place within 7 days from the submission of the request by the student or the decision made by the dean. A board composed of at least three academic teachers shall be appointed by the dean. At the request of the student or a body of student self-government, a chosen academic teacher or a representative of student self-government may sit on the board.
- The verification of learning outcomes achievement before a board, conducted in the form of an examination, may be attended by a person indicated by the student as an observer.
- The verification of learning outcomes achievement before a board may involve reassessment of the examination paper or test if they were done in writing.
- The result of the verification of learning outcomes achievement taken before a board 12 shall be final at a given study stage.
§ 21
- Non-completion of a course at a given study stage shall result in the necessity to retake the classes in this course, i.e., to complete the course again, to complete an equivalent course or a course from the same group of courses, depending on the study programme. Retaking classes in a course shall require payment of a fee in accordance with the procedures and to the amount determined by the University’s internal legal regulations.
- If the retaken course includes classes of various types, the student may be exempt from the requirement to retake some classes for which the achieved learning outcomes have undergone positive verification. The conditions of such exemption shall be laid down in course regulations.
§ 22
- Detailed rules of registration for consecutive study stages shall be laid down by the dean after consultation with the faculty board. The rules shall be published no later than twelve months prior to the commencement of the registration period.
- A full-time student may be registered for no longer than two semesters beyond the nominal duration of the study. The limit of the maximum study duration shall exclude periods of leaves.
- For each study stage, the dean shall set the minimum and full registration requirements, while:
- meeting the minimum registration requirements shall allow the student to be registered for the subsequent study stage,
- meeting full registration requirements determined both for a given study stage and for all preceding study stages shall mean that the preceding study stages shall be deemed passed,
- full registration requirements should cover the requirement to pass all compulsory courses and the requirement to obtain the total number of credits determined in the study programme for all preceding study stages.
- Registration for a subsequent study stage shall be performed by the dean within the time limit set by the Rector.
- Lack of academic progress determined on the basis of the student’s failure to meet the minimum registration requirements may be the basis for striking the student off the register of students.
§ 23
- Prior to the commencement of classes in a semester, the student shall, within the time limit set by the dean, declare the courses to be pursued in the semester.
- Detailed regulations on submission of declarations on course enrolment, including the consequences of failure to submit thereof, shall be determined by the dean.
- On the basis of the declarations submitted, lists of students enrolled for courses and classes in these courses shall be drawn up. The possibility to attend a course or to participate in classes may be limited by the course sequence requirements and by the student group size.
- After consultation with the faculty board, the dean may determine additional conditions for course attendance or class participation.
- A student who fails to present a valid medical certificate stating no contraindications to participate in classes during which he or she may be exposed to harmful, uncomfortable or hazardous conditions, and has not done the health and safety training, may be refused permission to participate in classes.
§ 24
- Individual organisation of study may be applied for by:
- a student with outstanding achievements, in particular scientific, artistic or sports achievements,
- a student with a disability if this is required by his or her health condition certified with a relevant medical opinion or a medical certificate,
- a student whose health condition prevents him or her from fulfilment of student duties in a normal manner, as certified with a relevant medical assessment or a medical certificate,
- a student who pursues more than one full-time study programme,
- a student admitted to study based on confirmation of learning outcomes achievement or through transfer from another university,
- a student who changes the study programme through transfer within the University.
- The dean may consent to an individual organisation of study at the student’s justified request submitted at least 2 weeks prior to the beginning of the semester, whereas this deadline shall not apply to the case referred to in section 1 point 3. The consent to an individual organisation of study shall be granted for a definite period and shall be restricted by the University’s organisational capacity.
- In full-time study, the dean shall consent to an individual organisation of study at the request submitted by a pregnant student or by a parent-student. The consent to an individual organisation of study may then be granted for a period necessary to complete the study programme.
- Individual organisation of study may not be the reason for extension of the registration deadline.
§ 25
- Part of the study programme may be completed outside the home unit, e.g., at another faculty of the University or another domestic or foreign university, in particular pursuant to interuniversity agreements stemming from the University’s participation in domestic and international student exchange programmes.
- Completion of part of the study programme outside the home unit shall require the dean’s consent. The dean’s consent shall constitute a promise that course credits obtained by the student shall be recognised on account of the requirements of the study programme pursued in the home unit.
- The decision to recognize courses passed by the student outside the home unit shall be taken by the dean at the student’s request upon investigation of the submitted documentation of the course of study completed outside the home unit. Recognition of the courses passed shall depend on confirmation of equivalence of the learning 14 outcomes achieved by the student with the learning outcomes defined for courses listed in the study programme in the home unit.
- The dean shall define the number of ECTS credits assigned to the courses passed by the student and shall convert the grades awarded to the grading scale used at the Warsaw University of Technology if the courses have no number of credits assigned or if the grading system used at the receiving university is different from the system at the Warsaw University of Technology.
- Outside the home unit, a student may complete courses not included in the study programme pursued in the home unit. In the case where the dean determines there is no equivalence between the learning outcomes achieved by the student and the learning outcomes defined for courses listed in the study programme in the home unit, the courses may be recognized as extra-curricular courses.
§ 26
- A student may apply to the dean for recognition of learning outcomes achieved in the course of his or her professional, scientific or other activity. The application shall document the achievement of learning outcomes equivalent to learning outcomes defined in the study programme being pursued by the student.
- The dean shall determine the procedure and method of documenting the application and the limit of credits that can be awarded following the recognition of learning outcomes achievement.
- The application for recognition of learning outcomes achievement should be evaluated by an academic teacher appointed by the dean.
- The opinion of the academic teacher shall include: evaluation of the completeness and accuracy of the documentation confirming the student’s achievement of learning outcomes, evaluation of the correctness of the student’s assessment of the workload related to achievement of learning outcomes and a proposed grade.
- If the application is approved, the dean shall award the student credit for the course equivalent to the achieved learning outcomes, assign it the number of due credits and award a grade which shall be included in the weighted grade average.
§ 27
- Internships may be completed at the University or in other external entities. Professional work may be recognised as an internship if the learning outcomes achieved as a result of its performance correspond to the learning outcomes defined for internships provided for in the study programme. The rules and procedures for internship completion shall be laid down in the study programme and the University’s internal legal regulations.
- The credit for internships shall be awarded by the dean or by an academic teacher authorised by the dean.
- If a student participates in research and development work, the dean or an academic teacher authorised by the dean may recognize the achievement of learning outcomes defined for internships in the study programme and may exempt the student from the requirement to complete an internship.
§ 28
- A student who has outstanding academic achievements may apply to the dean for consent to follow an individual study plan.
- A request to follow an individual study plan can be made by a student who has successfully completed the first year of first-cycle study or long-cycle Master’s study, or the first semester of second-cycle study.
- In justified cases, the dean may grant permission to a student to follow an individual study plan despite his or her failure to meet the requirements referred to in section 2.
- A student applying for an individual study plan shall:
- request an academic teacher to act as his or her academic tutor,
- design a study plan together with his or her tutor and submit it to the dean for approval.
- Changes to the individual study plan may be made at the joint request submitted to the dean by the student and the tutor. The decision to introduce any such changes shall be taken by the dean.
- Where difficulties arise in the implementation of an individual study plan, the dean, having consulted the tutor, shall take a decision allowing further implementation of the programme, adjusting it or withdrawing consent for the individual study plan.